APPENDIX I


Section 1

Rule 1(2)

APPLICATION FOR ENROLMENT ON CHURCH ELECTORAL ROLL OF THE PARISH OF

Full name:
Preferred title (if any):
Full address:
Postcode:
I declare that

1. I am baptised, am a lay person and am aged 16 or over [ or become 16 * on ]
2 †

A I am a member of the Church of England (or of a Church in communion with the Church of England) and am resident in the parish
OR
B I am a member of the Church of England (or of a Church in communion with the Church of England) and, not being resident in the parish, I have habitually attended public worship in the parish during a period of six months prior to enrolment; or
OR
C I am a member in good standing of a Church (not in communion with the Church of England) which subscribes to the doctrine of the Holy Trinity and also declare myself to be a member of the Church of England and I have habitually attended public worship in the parish during a period of six months prior to enrolment.

I declare that the above answers are true and I apply for inclusion on the Church Electoral Roll of the parish.

Signed

Date

* Those who become 16 during the next 12 months may complete the form, and become eligible to be entered on the Roll on their sixteenth birthday.

† Tick one only of boxes 2A, B or C.

NOTES

1. The only Churches at present in communion with the Church of England are other Anglican Churches and certain foreign Churches.

2. Membership of the electoral roll is also open to members in good standing of a Church not in communion with the Church of England which subscribes to the doctrine of the Holy Trinity where those members are also prepared to declare themselves to be members of the Church of England.

3. Every six years a new roll is prepared and those on the previous roll are informed so that they can re-apply. If you are not resident in the parish but were on the roll as an habitual worshipper and have been prevented by sickness or absence or other essential reason from worshipping for the past six months, you may write "would" before "have habitually attended" in the form and add "but was prevented from doing so because . . ." and then state the reason.

4 If you have any problems over this form, please approach the clergy or lay people responsible for the parish, who will be pleased to help you.

5. In this form "parish" means an ecclesiastical parish.


Section 2

Rule 2(1)

FORM OF NOTICE OF REVISION OF CHURCH ELECTORAL ROLL

Diocese of
Parish of

Notice is hereby given that the Church Electoral Roll of the above parish will be revised by the Parochial Church Council, * beginning on — the — day of — 19-- and ending on — the — of — 19—

After such revision, a copy of the roll will forthwith be exhibited for not less than 14 days on, or near to, the principal door of the Parish Church for inspection.

* NOTE The revision must be completed not less than 15 days or more than 28 days before the Annual Parochial Church meeting.

Under the Church Representation Rules any lay persons are entitled to have their names entered on the roll if they -

(i) are baptised and aged 16 or over,
(ii) have signed a form of application for enrolment;
and either
(iii) are members of the Church of England or of any Church in communion with the Church of England being resident in the parish or (not being resident in the parish) having habitually attended public worship in the parish during a period of six months prior to the application for enrolment; or
(iv) are members in good standing of a Church (not in communion with the Church of England) which subscribes to the doctrine of the Holy Trinity declaring themselves to be also members of the Church of England and having habitually attended public worship in the parish during a period of six months prior to enrolment.

Forms of application for enrolment can be obtained from the undersigned. In order to be entitled to attend the annual parochial church meeting and to take part in its proceedings, forms of application must be returned by the date shown above for the ending of the revision of the Church Electoral Roll by the Parochial Church Council.

Any error discovered in the roll should at once be reported to the undersigned.

Dated this — day of — 19-- †

† Not less than 14 days notice must be given.

Church Electoral Roll Officer

Address:

NOTE: In this notice "parish" means an ecclesiastical parish.


Section 3

Rule 2(4)

FORM OF NOTICE OF PREPARATION OF NEW ROLL

Diocese of
Parish of

Notice is hereby given that under the Church Representation Rules a new Church Electoral Roll is being prepared. * All persons who wish to have their names entered on the new roll, whether their names are entered on the present roll or not, are requested to apply for enrolment not later than —

The new roll will come into operation on —

NOTE The new roll must be completed not later than 15 days or more than 28 days before the Annual Parochial Church Meeting.

Forms of application for enrolment can be obtained from the undersigned. In order to be entitled to attend the annual parochial church meeting and to take part in its proceedings, forms of application must be returned by the earlier of the dates given above.

Under the Church Representation Rules any lay persons are entitled to have their names entered on the roll if they —

(i) are baptised and aged 16 or over,
(ii) have signed a form of application for enrolment;
and either
(iii) are members of the Church of England or of any Church in communion with the Church of England being resident in the parish or (not being resident in the parish) having habitually attended public worship in the parish during a period of six months prior to the application for enrolment; or
(iv) are members in good standing of a Church (not in communion with the Church of England) which subscribes to the doctrine of the Holy Trinity declaring themselves to be also members of the Church of England and having habitually attended public worship in the parish during a period of six months prior to enrolment.

Any error discovered in the roll should at once be reported to the undersigned.

Church Electoral Roll Officer

Address

NOTE: In this notice "parish" means an ecclesiastical parish.


Section 4

Rule 6(1)

NOTICE OF ANNUAL PAROCHIAL CHURCH MEETING

Parish of

The Annual Parochial Church Meeting will be held in — on — the — day of — 19-- at —

For the election of parochial representatives of the laity as follows -

* To the Diocesan Synod — representatives.
To the Parochial Church Council — representatives.
For the appointment of Sidesmen.
For the consideration of -

(a) a report on changes in the Roll since the last annual parochial church meeting;
(b) an annual report of the proceedings of the Council;
(c) an annual report on the financial affairs of the parish;
(d) the examined accounts of the council for the year ending on the 31st December immediately preceding the meeting;
(e) an examined statement of the funds and property of the Council;
(f) the accounts and statement of funds and property of any ecclesiastical charity administered by the incumbent or churchwardens;
(g) a report on the fabric, goods and ornaments of the church or churches of the parish; and
(h) a report on the proceedings of the diocesan synod;
and other matters of parochial or general Church interest.

NOTES

1. All persons whose names are entered upon the church electoral roll of the parish (and such persons only) are entitled to vote at the election of parochial representatives of the laity.

2. Subject to the provisions of rule 12(2)(c), a person is qualified to be elected a parochial representative of the laity if -

(a) his name is entered on the church electoral roll of the parish and, unless he is under the age of eighteen years at the date of the election, has been so entered for at least the preceding period of six months; and
(b) he is an actual communicant, which means that he has received communion according to the use of the Church of England or a Church in communion with the Church of England at least three times during the twelve months preceding the date of the election; and
(c) he is of sixteen years or upwards.

3 Any person whose name is on the electoral roll may be a sidesman.

Signed

Minister of the parish†

* Include where applicable.

† Or "Vice-Chairman of the Parochial Church Council" as the case may be (see rule 7(3) of the Church Representation Rules).

NOTE: In this notice "parish" means an ecclesiastical parish.


APPENDIX II

Rule 13

GENERAL PROVISIONS RELATING TO PAROCHIAL CHURCH COUNCILS

1. Officers of the Council

1. (a) The minister of the parish shall be chairman of the parochial church council (hereinafter referred to as "the council").

(b) A lay member of the council shall be elected as vice-chairman of the council.

(c) During a vacancy in the benefice or when the chairman is incapacitated by absence or illness or any other cause or when the minister invites him to do so the vice-chairman of the chairman shall act as chairman and have all the powers vested in the chairman.

(d) (i) The Council may appoint one of their number to act as secretary of the Council. Failing such appointment the office of secretary shall be discharged by some other fit person who shall not thereby become a member of the Council, provided that such person may be co-opted to the Council in accordance with the provisions of rule 14(1)(h);

(ii) where a person other than a member of the Council is appointed to act as secretary, that person may be paid such remuneration (if any) as the council deems appropriate provided that such person shall not be eligible to be a member of the council;

(iii) The secretary shall have charge of all documents relating to the current business of the council except that, unless he is the electoral roll officer, he shall not have charge of the roll. He shall be responsible for keeping the minutes, shall record all resolutions passed by the council and shall keep the secretary of the diocesan synod informed as to his name and address.

(e) (i) The council may appoint one or more of their number to act as treasurer solely or jointly. Failing such appointment, the office of treasurer shall be discharged either —

by such of the churchwardens as are members of the council or, if there is only one such churchwarden, by that churchwarden solely; or
by some other fit person who shall not thereby become a member of the council, provided that such person may be co-opted to the council in accordance with the provisions of rule 14(1)(h).

(ii) where a person other than a member of the Council is appointed to act as treasurer that person may be paid such remuneration (if any) as the Council deems appropriate provided that such person shall not be eligible to be a member of the Council.

(f) The council shall appoint an electoral roll officer, who may but need not be a member of the council and may be the secretary and if he is not a member may pay to him such remuneration as it shall think fit. He shall have charge of the roll.

(g) If an examiner of the accounts of the council is not appointed by the annual meeting, or if an examiner appointed by the annual meeting is unable or unwilling to act, an examiner (who shall not be a member of the council) shall be appointed by the council. The remuneration (if any) of the examiner shall be paid by the council.

2. Meetings of council

The council shall hold not less than four meetings in each year. Meetings shall be convened by the chairman and if not more than four meetings are held they shall be at quarterly intervals so far as possible.

3. Power to call meetings

The chairman may at any time convene a meeting of the council. If he refuses or neglects to do so within seven days after a requisition for that purpose signed by not less than one-third of the members of the council has been presented to him those members may forthwith convene a meeting.

4. Notices relating to meetings

(a) Except as provided by paragraph 8 of this Appendix, at least ten clear days before any meeting of the council notice thereof specifying the time and place of the intended meeting and signed by or on behalf of the chairman of the council or the persons convening the meeting shall be posted at or near the principal door of every church or building licensed for public worship in the parish.

(b) Not less than seven days before the meeting a notice thereof specifying the time and place of the meeting signed by or on behalf of the secretary shall be posted or delivered to every member of the council or, if the member has authorised the use of an electronic mail address, to that address. Such notice shall contain the agenda of the meeting including any motion or other business proposed by any member of the council of which notice has been received by the secretary. The notice required by this sub-paragraph shall not be required for a council meeting immediately following the annual parochial church meeting being a council meeting which has been called solely for the purpose of appointing or electing any officers of the council or the members of the standing committee thereof provided that the notice required by sub-paragraph (a) hereof has been given.

(c) If for some good and sufficient reason the chairman, vice-chairman and secretary, or any two of them, consider that a convened meeting should be postponed, notice shall be given to every member of the council specifying a reconvened time and place within fourteen days of the postponed meeting.

5. Chairman at meetings

Subject to the provisions of rules 22 and 23 the chair at a meeting of the council shall be taken -

(a) by the chairman of the council if he is present;
(b) if the chairman is not present, by the clerk in Holy Orders, licensed to or with permission to officiate in the parish duly authorised by the bishop with the clerk's agreement, following a joint application by the minister of the parish and the council or, if the benefice is vacant, by the council for the purposes of this sub-paragraph;
(c) if neither the chairman of the council nor the clerk mentioned in sub-paragraph (b) above is present, by the vice-chairman of the council:

Provided that at any such meeting the chairman presiding shall, if he thinks it expedient to do so or the meeting so resolves, vacate the chair either generally or for the purpose of any business in which he has a personal interest or for any other particular business. Should none of the persons mentioned above be available to take the chair for any meeting or for any particular item on the agenda during a meeting than a chairman shall be chosen by those members present from among themselves and the person so chosen shall preside for that meeting or for that particular item.

6. Quorum and agenda

No business shall be transacted at any meeting of the council unless at least one-third of the members are present thereat and no business which is not specified in the agenda shall be transacted at any meeting except by the consent of three-quarters of the members present at the meeting.

7. Order of business

The business of a meeting of the council shall be transacted in the order set forth in the agenda unless the council by resolution otherwise determine.

8. Short notice for emergency meetings

In the case of sudden emergency or other special circumstances requiring immediate action by the council a meeting may be convened by the chairman of the council at not less than three clear days' notice in writing to the members of the council but the quorum for the transaction of any business at such meetings shall be a majority of the then existing members of the council and no business shall be transacted at such meeting except as it specified in the notice convening the meeting.

9. Place of meetings

The meeting of the council shall be held at such place as the council may direct or in the absence of such direction as the chairman may direct.

10. Vote of majority to decide

The business of the council shall be decided by a majority of the members present and voting thereon.

11. Casting vote

In the case of an equal division of votes the chairman of the meeting shall have a second or casting vote.

12. Minutes

(a) The names of the members present at any meeting of the council shall be recorded in the minutes.

(b) If one-fifth of the members present and voting on any resolution so require, the minutes shall record the names of the members voting for and against that resolution.

(c) Any member of the council shall be entitled to require that the minutes shall contain a record of the manner in which his vote was cast on any resolution.

(d) Minutes of meetings of the council shall be available to all members of the council. The members shall also have access to past minutes which the chairman and vice-chairman jointly determine to be relevant to current council business.

(e) The auditor of the council's accounts, the bishop and the archdeacon or a person authorised by one of them in writing shall have access to the approved minutes of council meetings without the authority of the council.

(f) Other persons whose names are on the church electoral roll may have access to the approved minutes of council meetings held after the annual parochial church meeting in 1995 except any minutes deemed by the council to be confidential.

(g) Other persons may have access to the minutes of council meetings only in accordance with a specific authorisation of the council.

13. Adjournment

Any meeting of the council may adjourn its proceedings to such time and place as may be determined at such meeting.

14. Standing committee

(a) The council shall have a standing committee consisting of not less than five persons. The minister and such of the churchwardens as are members of the council shall be ex-officio members of the standing committee, and the council shall by resolution appoint at least two other members of the standing committee from among its own members and may remove any person so appointed. Unless removed from office, the appointed members shall hold office from the date of their appointment until the conclusion of the next annual meeting of the parish.

(b) The standing committee shall have power to transact the business of the council between the meetings thereof subject to any directions given by the council.

15. Other committees

The council may appoint other committee for the purpose of the various branches of church work in the parish and may include therein persons who are not members of the council. The minister shall be a member of all committees ex-officio.

16. Validity of proceedings

No proceedings of the council shall be invalidated by any vacancy in the membership of the council or by any defect in the qualification or election of any member thereof.

17. Interpretation

Any question arising on the interpretation of this Appendix shall be referred to the bishop of the diocese and any decision given by him or by any person appointed by him on his behalf shall be final.